Last Updated: September 7, 2026
SHE Report (“we,” “us,” or “our”), a public interest initiative managed and operated by [insert GI Labs website link], is deeply committed to protecting your privacy and safety. Ensuring the security and strict confidentiality of your personal information is fundamental to our mission.
This Privacy Policy explains in detail:
- What personal data and information we collect through our website.
- The purposes for collecting and processing your data.
- How we protect, store, and encrypt sensitive survivor and user information.
- Under what strict conditions, and with whom, your data may be shared.
- Your explicit legal rights regarding your personal data and how you can exercise them.
This Privacy Policy is formulated and enforced in strict compliance with applicable Indian legal frameworks, including the Digital Personal Data Protection (DPDP) Act, 2023, the Information Technology Act, 2000, and the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011.
This Privacy Policy applies to all individuals who visit, interact with, or submit data through our website. This includes:
- Website Visitors: Individuals browsing our educational and awareness content, public statistics, data insights, and news reports.
- Survivors & Help Seekers: Individuals filling out support requests, seeking FIR guidance, legal literacy resources, or counselling referrals.
- Incident Reporters: Individuals voluntarily submitting incident information or local crime details (whether anonymously or with contact details).
- Volunteers & Partners: Individuals applying to join our network or organisations contacting us for research and collaboration.
By accessing or using the SHE Report website, you acknowledge that you have read, understood, and consented to the practices described in this Privacy Policy.
1. Information We Collect
We may collect personal information from you when you voluntarily provide it to us, such as when you use our Get Support options (including submitting an incident report, requesting help, or generating a draft complaint letter), apply as a volunteer, or communicate with us through our website. The personal information we may collect includes:
- General Correspondence: Name, email address, and any information provided in correspondence or communication with us.
- Incident Reports: District, crime category, date of incident, description of events, and optional personal identifying details (which you may choose to omit if you submit an anonymous report).
- Draft Complaint Letter Details: Information required to generate a draft complaint letter, including your name, phone number, details of the person or institution involved in the complaint, recipient details, date of incident, and current status of any FIR or case registered.
- Support Request Details: Details provided when requesting help, including category of crime, district, event description, and personal contact information.
- Volunteer Applications: Full name, email address, phone number, professional background, and organisation or institution affiliation.
2. Use of Information
We process the personal and non-personal information we collect strictly for legitimate, survivor-support, and public interest purposes. We do not sell or rent your personal information under any circumstances. We may use your information for the following purposes:
- To process and facilitate your requests for help (only when you explicitly request a referral).
- To generate automated draft complaint letters or FIR guidance documents based on the information you choose to enter into our support tools.
- To compile aggregated, anonymized statistics, crime maps, and research reports on crimes against women across Kerala to support public policy, awareness, and system accountability (no personally identifiable information is used in public reports).
- To evaluate, onboard, and communicate with individuals who apply to join SHE Report as volunteers, researchers, or partner organizations.
- To respond to your questions, feedback, or general inquiries submitted through our contact forms or email channels.
- To comply with applicable statutory obligations, legal processes, or lawful requests under Indian law.
3. Data Security
We take the security and confidentiality of your information extremely seriously, particularly given the sensitive nature of survivor support and incident reporting. We implement reasonable technical, operational, and organizational security measures to protect your data against unauthorized access, loss, misuse, alteration, or disclosure.
4. Information Sharing
We do not sell, rent, trade, or commercialize your personal information under any circumstances.
We may share aggregated, non-identifying data (such as district-level statistics or crime-type breakdowns) with:
- Researchers, Journalists, or Policymakers: For the purpose of raising awareness, informing public policy, or supporting data-driven advocacy.
- Partner Organizations: Organizations working on gender-based violence prevention and response in connection with our advocacy work.
We may disclose personal information if required to do so by law, or in response to a valid legal process or court order,
5. Cookies
SHE Report uses cookies only where necessary for the website to function properly. These are standard, functional (strictly necessary) cookies and do not track individual visitors for advertising or marketing purposes.
You may choose to disable cookies through your browser settings, but please note that disabling functional cookies may limit your access to certain features or interactive tools on the website.
6. Your Rights
Under applicable Indian data protection laws, you have the right to access, review, update, correct, and request the deletion of your personal information held by us.
If you wish to exercise these rights, withdraw consent, or have any questions about how your data is processed, please contact us using the information provided below.
7. Third-Party Helplines & External Services
Our website provides helpline phone numbers for emergency assistance, legal aid, and support services for informational purposes only. These helplines are operated independently by third-party organizations and government bodies.
SHE Report does not own, control, or operate these services and is not responsible for:
- The availability, quality, or responsiveness of any third-party helpline.
- The privacy practices, data handling, or confidentiality standards of those organizations.
- Any advice, actions, outcomes, or interactions resulting from your communication with these third parties.
Providing these numbers does not constitute an endorsement, official partnership, or guarantee of service. We strongly encourage you to review the privacy policies and service terms of any support organization before sharing sensitive or personal information with them.
8. Data Retention
We retain submitted information only as long as necessary to fulfill the research, advocacy, and public awareness goals outlined in this polic.
9. Children’s Privacy
Our platform is a general-audience public interest initiative. We do not knowingly collect personal identifying information from children under the age of 18 , nor do our forms require age identification for anonymous reporting.
If you believe a minor has provided us with personal contact information, please contact us so we can take immediate steps to remove the information from our systems.
10. Changes to this Privacy Policy
We reserve the right to modify or update this Privacy Policy at any time. Any changes to this Privacy Policy will be posted on our website with the updated effective date at the top of the page. We encourage you to review this page periodically to stay informed about how we protect your privacy.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us: